Guide to the best Remote Team Management Software

Guide to the best Remote Team Management Software

Boosting Team Productivity and Collaboration: Discover the Best Remote Team Management Software

Are you struggling to manage your remote team efficiently and effectively? Are you looking for the best remote team management software? Look no further! In this article, we will explore the best remote team management software that can help boost team productivity and collaboration. 

With the rise of remote work and distributed teams, it has become essential to have the right tools in place to streamline communication, manage tasks, and track progress. This is where remote team management software comes into play.

The right software can empower your team to work seamlessly together, regardless of their physical location and timezone. From project management to file sharing, and time tracking to team communication, these tools offer a wide range of features that improve collaboration and increase productivity.

By implementing the best remote team management software, you can effectively manage your team’s projects, assign tasks, monitor progress, and foster a sense of unity and cohesion among team members. Say goodbye to scattered communication and missed deadlines!

Whether you are a small business owner, a project manager, or an entrepreneur, finding the right remote team management software is crucial for the success of your team. Keep in mind that the best software will somewhat depend on the type of work your remote team is doing. What works well for a remote team of agile software developers probably won’t work so well for a remote customer services or sales team.

Join us as we delve into the top solutions in the market and help you make an informed decision.

Benefits of using remote team management software

Remote team management software offers numerous benefits that can significantly enhance team productivity and collaboration. Let’s explore some of the key advantages:

1. Improved communication: Remote team management software provides a centralized platform for team members to communicate and collaborate. With features like instant messaging, video conferencing, and discussion boards, team members can easily connect and exchange ideas, reducing the need for lengthy email threads and unnecessary meetings.

2. Enhanced task management: These software solutions come equipped with robust task management features, allowing managers to assign tasks, set deadlines, and track progress. This ensures that everyone is on the same page and aware of their responsibilities, leading to improved accountability and productivity.

3. Efficient file sharing and document collaboration: Remote team management software often includes file sharing capabilities, enabling team members to access and collaborate on documents in real-time. This eliminates the need for back-and-forth email exchanges and ensures that everyone has the latest version of a file.

4. Streamlined project management: Managing projects remotely can be challenging, but with the right software, it becomes much easier. These tools offer features like Gantt charts, Kanban boards, and resource allocation, allowing project managers to effectively plan, track, and organize projects, even when team members are dispersed.

5. Time tracking and productivity monitoring: Remote team management software often includes time tracking features that enable managers to monitor how team members spend their time. This not only promotes accountability but also helps identify areas where productivity can be improved.

6. You don’t necessarily need special software for remote teams: Well-established CRM applications like Salesforce, Dynamics and HubSpot and ERP applications like Sage, Dynamics and SAP can be accessed and used remotely perfectly well.

7. Telephony: If your company has already moved to a VOIP phone system then you can easily extend that to remote workers. However, if you are still on a legacy phone system then I would look at a cloud-based telephony system. If you use Microsoft Teams, it can make a lot of sense to use its integrated Telephony option. It’s not the cheapest or most functional but it does reduce the applications you need to support. Unless you are in the early stages of a start-up you don’t want staff to be calling customers from their mobile phones.

8. Learning Management: Look for ways to roll out training and track progress remotely. There are a number of good Learning Management Systems (LMS). Look at your existing HR solution in the first place and see if they have an LMS module.

9. Single Signon: Make sure the solutions you select allow staff to log in once a day using an identity provider such as Microsoft Active Directory. This will make it much easier to onboard and offboard staff and secure your company data.

Remote team management statistics

Before diving into the different remote team management software options, let’s take a look at some statistics that highlight the growing importance of these tools:

Key features to consider in remote team management software

When choosing remote team management software for your team, it’s important to consider the following key features:

1. Communication tools: Look for software that provides robust communication features such as instant messaging, video conferencing, and discussion boards. Seamless communication is essential for remote teams to stay connected and collaborate effectively.

2. Task management capabilities: The software should offer features that allow you to create and assign tasks, set deadlines, and track progress. This ensures that everyone knows what they need to do and when, promoting accountability and productivity.

3. File sharing and document collaboration: The ability to share files and collaborate on documents in real-time is crucial for remote teams. Look for software that offers secure and efficient file sharing capabilities, along with features like version control and commenting.

4. Project management tools: If your team works on projects, look for software that provides project management features such as Gantt charts, Kanban boards, and resource allocation. These tools help with planning, organizing, and tracking project progress, even when team members are geographically dispersed.

5. Time tracking and productivity monitoring: Consider software that includes time tracking features to monitor how team members spend their time. This helps identify areas for improvement and ensures that everyone is using their time effectively.

By considering these key features, you can select remote team management software that aligns with your team’s specific needs and enhances productivity and collaboration.

Popular remote team management software options

Now let’s explore some of the most popular remote team management software options available:

Microsoft Teams: As part of the Microsoft 365 suite, Microsoft Teams excels in unified communication and collaboration. Its standout features include integrated workplace chat, video meetings, and file storage with real-time collaboration on Microsoft Office documents. Teams also offers robust security and extensive third-party app integrations, making it a comprehensive choice for team communication and collaboration.

Microsoft Office 365: A powerhouse in productivity, Office 365 offers cloud-based versions of Microsoft’s well-known applications such as Word, Excel, PowerPoint, and Outlook. Its strength lies in its seamless integration, real-time collaboration features, and advanced security measures. Office 365 is an excellent choice for teams that rely heavily on document creation and email communication.

Microsoft SharePoint: Specializing in document management and storage, SharePoint is highly configurable and serves as a robust platform for collaboration and information sharing. Its integration with the Microsoft 365 suite enhances its functionality, making it ideal for teams that need a powerful document management system with advanced search capabilities.

Microsoft Azure DevOps: Tailored for software development teams, Azure DevOps supports planning work, code development, and building and deploying applications. Its tools for agile planning, version control, and automated CI/CD pipelines make it an essential choice for teams engaged in continuous integration and continuous delivery practices.

Jira: Developed by Atlassian, Jira is renowned for its issue tracking and project management capabilities, particularly in software development. It offers customizable workflows, agile project management tools like Scrum and Kanban boards, extensive reporting features, and integrates with a wide range of development tools. Jira is a go-to for teams that need robust project tracking and management capabilities.

Slack: Slack is a widely used communication platform that allows teams to collaborate in real-time through channels, direct messages, and file sharing. It integrates with various other tools and offers customizable notifications and reminders.

Trello: Trello is a visual task management tool that uses boards, lists, and cards to help teams organize and prioritize their work. It provides a simple and intuitive interface, making it easy for teams to collaborate and track progress.

Asana: Asana is a comprehensive project management tool that enables teams to plan, track, and manage their projects from start to finish. It offers features like task assignments, due dates, and project timelines, along with integrations with other popular tools.

Basecamp: Basecamp is a popular choice for remote team management, offering features like project management, task tracking, file sharing, and team messaging. It provides a centralized platform for teams to collaborate and stay organized. is a flexible and customizable remote team management tool that allows teams to manage projects, track tasks, and collaborate in real-time. It offers a visual and intuitive interface, making it easy for teams to get started.

These are just a few examples of the many remote team management software options available. Each has its own unique features and benefits, so it’s important to evaluate them based on your team’s specific needs and preferences.

Comparison of remote team management software

To help you make an informed decision, let’s compare some of the key features and differences between the popular remote team management software options mentioned earlier:

FeatureMicrosoft TeamsMicrosoft Office 365Microsoft SharePointAzure
Video ConferencingYesPartial (via Teams)NoNoNoYesNoNoNoYes
Audio ConferencingYesPartial (via Teams)NoNoNoYesNoNoNoYes
Telephony IntegrationYesPartial (via Teams)NoNoNoYesNoNoNoYes
Task ManagementYesYesYesYesYesYesYesYesYesYes
Project ManagementYesYesYesYesYesNoYesYesYesYes
File SharingYesYesYesYesYesYesYesYesYesYes
Collaborative Online EditingYesYesYesNoNoNoNoNoNoYes

This table provides a high-level comparison of the key features offered by each software. However, it’s important to note that these features can vary based on the specific pricing plans and versions of the software.

How to choose the best remote team management software for your team

Choosing the best remote team management software for your team requires careful consideration of several factors. Here are some steps to help you make the right decision:

1. Identify your team’s needs: Start by identifying your team’s specific requirements and pain points. Consider factors such as team size, communication needs, project complexity, and existing workflows.

2. Research available options: Explore different remote team management software options and compare their features, pricing plans, and customer reviews. Consider factors such as ease of use, scalability, and integration capabilities.

3. Trial and testing: Before committing to a software, take advantage of free trials or demos to test the functionality and user experience. Involve your team in the evaluation process to gather feedback and ensure it meets their needs.

4. Consider scalability: As your team grows, it’s essential to choose software that can scale with your needs. Consider the software’s ability to handle an increasing number of users, projects, and tasks. Also consider how you onboard new staff and get them up to speed in a remote setting.

5. Evaluate integration capabilities: If your team already uses certain tools or platforms, ensure that the remote team management software integrates seamlessly with them. This will help streamline workflows and avoid duplication of efforts.

6. Consider budget and pricing: Evaluate the pricing plans of different software options and consider the long-term costs. Determine if the features provided justify the investment and align with your team’s budget.

By following these steps, you can make an informed decision and choose the remote team management software that best suits your team’s needs.

Implementing remote team management software effectively

Implementing remote team management software effectively requires proper planning and communication. Here are some tips to ensure a smooth transition:

1. Provide training and support: Offer training sessions or resources to help your team familiarize themselves with the software. Encourage them to ask questions and provide ongoing support as they get accustomed to the new tools.

2. Establish clear guidelines and processes: Define clear guidelines and processes for using the software, including communication norms, task management procedures, and file sharing protocols. This ensures consistency and avoids confusion.

3. Encourage adoption and collaboration: Communicate the benefits of the software to your team and highlight how it will improve their productivity and collaboration. Encourage active participation and collaboration to foster a positive team culture.

4. Regularly review and optimize: Regularly review how the software is being used and gather feedback from your team. Identify areas for improvement and optimize workflows to ensure maximum efficiency and productivity.

Remote team management software tips and best practices

To make the most of remote team management software, consider the following tips and best practices:

1. Establish clear communication channels: Clearly define which communication channels should be used for different purposes. This helps prevent information overload and ensures that important messages are not missed.

2. Set realistic expectations: Remote work requires flexibility, but it’s important to set realistic expectations regarding availability and response times. Encourage open communication and establish guidelines for communication turnaround times.

3. Promote transparency and accountability: Remote team management software can promote transparency by making project progress and task assignments visible to everyone. This fosters accountability and ensures that everyone is aware of their responsibilities.

4. Encourage regular check-ins and team meetings: Schedule regular check-ins and team meetings to foster a sense of connection and collaboration. This helps build relationships and ensures that everyone is aligned on goals and priorities.

5. Leverage automation and integrations: Explore automation features and integrations offered by remote team management software to streamline workflows and reduce manual effort. This can save time and improve efficiency.

6. Encourage open discussion in group chats and forums rather than 1:1 discussions. Unless the topic is confidential or private have the discussion in the appropriate group chat. This helps people feel involved and consulted. This needs constant work when everyone is remote.

7. With remote teams it is important to work harder than normal to make people feel part of a team and to feel that their contribution is important. I recommend having a quick start-of-day call on Teams or Slack to run through the priorities for the day and any news. Schedule this for 09:30 or 10:00 so that any parents dropping children off at school have time to get online and you’ve had time to address any urgent matters that came in overnight. If you have team members in different time zones consider which time works best.

By following these tips and best practices, you can maximize the benefits of remote team management software and create a productive and collaborative remote work environment.


Remote team management software plays a crucial role in boosting team productivity and collaboration. By implementing the right software, you can streamline communication, manage tasks efficiently, and foster a sense of unity among team members, regardless of their physical location.

In this article, we explored the benefits of using remote team management software, discussed key features to consider, and compared popular options in the market. We also provided tips for choosing the best software for your team and shared best practices for effective implementation.

Now it’s time for you to take the next step and find the remote team management software that aligns with your team’s needs and goals. With the right tools in place, you can unlock the full potential of your remote team and achieve greater productivity and collaboration.

If you have any questions or feedback please leave a comment below and I will get straight back to you.

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